WOW! Women On Writing Blog: readability

Saturday, February 27, 2016

Document design is the way you format your writing on the page. It helps promote the readability of your manuscript, you query letter, or your book proposal.

Although document design is not as important as the substance of your writing, the way it’s formatted makes a difference in how your audience perceives it.

Many editors, agents, and others who read submission require certain formatting such as double-space, 12 pt. font, etc. Their requirements, whatever they may be, likely promote manuscript readability. The requirements also standardize the look of submissions, which makes it easier to read them when editor is reading dozens or even hundreds of them.

Document design for fiction and other types of creative prose is usually pretty simple. When you create something like a book proposal that has multiple sections and headings is where you could have more flexibility. Adding items like a cover page, table of contents, section headers and subheaders all contribute to making your content easier to read.

When your content is easier to read and navigate, it ensures that your audience will focus on your excellent content rather than straining its eyes through poor font sizes or style choices, lack of spacing, or even too much spacing among other document design faux pas.

See here for more on document design.

Written by Anne Greenawalt

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Why Not Just Say Spider? (Or Improving Readability in Your Writing)

Thursday, April 04, 2013

Do you try to impress your readers with fancy-pants words? Do you use “arachnid” instead of “spider”? Or perhaps you’ll throw out a phrase like, “wandering eight-legged spinner” instead of “spider.”

It’s a lovely phrase, “wandering eight-legged spinner.” But most of the time, using the simple term will keep your reader focused on your story, rather than your pretty writing. Packing your writing with purple prose phrases and fancy-pants vocabulary is a sure road to rejection. So why not just use spider?

Yes, there are times when our writing should have an impressive slant. But it should never be so impressive that a reader gets lost in our words. For most of us, writing in the everyday world, that means we need to keep our words and sentences clear, simple, and focused. We need to think about readability.

That’s where readability tools come into play. Once you enable these gems in your writing tools options on a Word document, I’ll bet you’ll wonder how you ever managed without them. With one click, you can see whether your text is highly readable—or not so much.

The basic statistics (like words per sentence) will give you a good idea of whether you’re over-writing. I tested a couple passages from a contemporary best-selling novel, Angels and Demons, using paragraphs packed with dialogue to those heavy on description. The average count came to 14 words per sentence. Fourteen words per sentence seems like a good standard. I mean, if it’s good enough for Dan Brown, it should be good enough for the rest of us, right?

Next, I thought it would be fun to try an experiment, to compare my writing against a best-selling novelist’s writing. So I used passages of similar word counts (300-ish) from Angels and Demons and my humble blog post here. Let’s see how I did, shall we?

The words per sentence came to 12.2 in the Angels and Demons sample. And my blog post? 13.9. That’s in the Dan Brown ballpark, so I’m happy.

Next, I can see whether I’m overusing that pesky passive voice. Dan’s passage weighed in at 4%, and my lowly post came in at 0%, thank you very much.

Now it’s time to check out the Flesch Reading Ease score. The higher the score, the better the readability. High scores (A long-ago editor of mine required scores in the 70’s) mean that your fancy words are few, that your sentences don’t run on, and that your text is broken into a couple paragraphs.

So, let’s take a look at Dan’s passage: 69.4 (Impressive). My blog post: 69.6 (So there.).

Finally, I checked the grade level. Brown’s novel sample comes in at 6.6, while my blog post sample comes in at 6.8. I think sixth grade is a good target for any adult market, and 6.8 is pretty close.

In fact, my numbers, overall, are pretty darn close to best-selling novelist’s Dan Brown. And now it’s your turn. Compare your writing against work in the field you’re trying to break into and see how your numbers stack up. With practice and an eye to readability, your writing will improve for your readers.

And then together, friends, we shall take over the writing world. Bwahahahaa!

~Cathy C. Hall